Booking a Group Trip Without a Promoter

	Book direct	Promoter or host	Group bookings
Who you deal with	Every venue separately	Usually one promoter per venue	One person for the whole weekend
Who pays them	No one in between	Usually the venue	The venue, as a commission
Deposits	Paid to each venue	Ask before paying	Paid to the venue directly
Best for	Small groups booking one or two things	Guest lists and a single table	Bigger groups booking day, night, dinner and transport

What a promoter does

Promoters and hosts work to fill a club. They run guest lists, sell tables and meet groups at the door, and the venue rewards them for the people and the spend they bring in. For one night at one club, a good host is genuinely useful and costs the guest nothing extra.

Where it goes wrong for groups

• Too many promoters. A weekend with a dayclub and two nightclubs can mean three promoters who never talk to each other.
• Minimums agreed in a message and changed on the night.
• Guest lists that drop the men when the club fills up. How Las Vegas guest lists actually work explains why.
• Nobody owning the gaps: dinner, transport and timing between venues.

Booking direct, step by step

1. Fix the dates and the headcount, including how many men and women.
2. Book rooms first, ideally at one hotel.
3. Book the table or cabana with the venue’s own reservations team, and get the minimum, the headcount and what counts towards the minimum in writing.
4. Book dinner for a time that finishes before the club door; for ten or more, three to four weeks ahead.
5. Book transport between the hotel and each venue.

What to get in writing

• The minimum spend, for your exact date and headcount.
• Whether tax, the venue fee and gratuity are included. Most quotes do not include them, and together they add about 40 percent. Bottle service in Las Vegas shows the maths.
• How many people the booking covers, and what happens if more turn up.
• The arrival time, and when an unclaimed table is released.
• The deposit, who it is paid to, and when it is refundable.

How Group bookings works

Group bookings is this site’s own service, built for the groups that booking direct and promoters handle badly. You send the dates, the headcount, a rough budget and what the group is into. One person comes back with an itinerary and a number, venue by venue, covering dayclub tables, nightclub entry or tables, dinner and transport, with what is and is not included.

There is no deposit to ask. If you go ahead, you pay the venues directly, and deposits go to the venue, never to us. Venues pay us a commission on confirmed group bookings, and you pay their published rate either way. Tell us the shape of your weekend.

Questions people ask

Do I need a promoter for a Las Vegas group trip?

No. You can book tables, cabanas and dinners directly with each venue, or use one planner for the whole weekend. A promoter is most useful for guest lists and a single club night.

Are Las Vegas promoters free to use?

Usually, yes, for the guest. Promoters and hosts are generally rewarded by the venue for the people and spend they bring in.

Can I book a dayclub cabana directly?

Yes. Dayclubs and resort pools take reservations directly. Ask for the minimum, headcount and what is included in writing before paying a deposit.

Is it cheaper to book through a promoter?

Sometimes a promoter has a special for a particular night. Compare quotes for the same date, headcount and minimum, and check what each includes.

How far ahead should a group book?

Rooms, tables and cabanas as soon as the dates are fixed, and a group dinner for ten or more three to four weeks ahead.

Sources

This one is written from the site’s own venue records and its bookings desk, rather than from anybody else’s guide: what venues actually quote, what they put in writing, and where groups come unstuck. The lead times and the way minimums are built up are set out in the guides linked above.

Checked 13 September 2026. Prices, hours and policies change, so confirm with the venue before you book.